Select Page
Grammarly: A Overview and Review

Grammarly: A Overview and Review

Writing with proper grammar is essential in business. Bad grammar can not only change the meaning of a sentence and cause miscommunication, but it can also reduce credibility. Many text editors and browsers have tools to help, but there are a lot of things they don’t look for. It’s easy to make mistakes that word processors don’t catch. One of the best tools to check your grammar is Grammarly.

Grammarly is an app for writers that suggests edits in real-time for spelling, grammar, and writing style. It can even suggest edits based on types of writing, such as academic, business, technical, and creative writing. Grammarly is available for free in a limited edition or as a premium edition. I’m reviewing the free edition.

Four ways to Use Grammarly

There are four ways to use Grammarly:

  • Chrome Extension
  • Online Dashboard
  • Microsoft Office Extension
  • Windows App

Let’s look at each method.

Installing the Grammarly Chrome Extension

Google Chrome can also check your spelling and make suggestions. This same tool works with any text editor that appears in the browser such as Facebook and MailChimp. It’s still very basic. Grammarly replaces that with its own tools (unless you disable Grammarly for a particular website).

To add the Chrome extension, in the upper right corner click the three vertical dots to open Chrome’s settings. Hover over More Tools and select Extensions.

Click the Hamburger menu in the upper left corner. At the bottom of that menu click Open Chrome Web Store.

Search for Grammarly. Click the blue button labeled Add to Chrome.

Clicking the image or title opens a modal that provides an overview with a video, reviews, and related extensions.

Clicking Add Extension opens one final modal asking for permission. Click Add Extension.

It will take a few seconds and then open a tab with a message and links for downloads. Here you can download it for Windows, Microsoft Office, and check an online document.

You’ll see the Grammarly logo in the upper right corner of your Chrome browser. Clicking the logo opens settings where you can disable the extension for the current website, show definitions and synonyms by double-clicking, choose your dialect of English, see the premium edition, create a new document, and go to your Grammarly dashboard.

Clicking My Grammarly opens a tab with a dashboard where you can upload documents and upgrade to the premium edition.

Personalizing Grammarly

When you click on Grammarly the first time it lets you set up your personalized options. The algorithms will adapt to suit your needs based on your choices.

Select the type of writing between school, work, or other projects, choose the dialect of English (American, British, Australian, or Canadian), your primary language (choose between English and non-English), and your grammar skill level (beginner, intermediate, and advanced).

Personalizing Your Grammarly Dictionary

Personalize your dictionary from your profile page in the dashboard. Add as many words as you want and Grammarly will no longer flag those words. This is helpful for writers in specialized fields and fiction writers that create their own unusual names.

Using the Grammarly Chrome Extension

The Grammarly icon, a G in a green circle, automatically appears on anything that Grammarly can check.

It underlines the text that it doesn’t like and the icon changes to show that there are errors. This example shows two issues. The logo has changed to a red circle with a number to indicate the number of issues.

Hovering over the text opens a box with suggestions. If I want one of the choices I just need to click on it. It indicates the type of error it is, which can help me improve my writing.

The change is automatically made when you click on one of the choices and it now indicates that I now only have one error.

Hovering on the circle opens it to show a few options. Click the red circle with arrows to open the document editor. The yellow circle shows the number of advanced corrections are available in the premium edition. The power button turns Grammarly off for this website.

Grammarly Document Editor

The document editor opens in a modal over your content where you can focus on your writing and see a few tools and options. Using this is optional.

Each of the tools on the left of the modal open on hover, identifying what they do. Here you can make selections of what to check. When you’re finished, click the back icon in the upper left corner or click anywhere outside of the modal.

Grammarly Online Dashboard Editor

You can also use the online editor to write or check your documents. Once you login to the Grammarly website you’ll see the dashboard. To create or edit your document in the Grammarly dashboard, click New or Upload on the document icon.

This opens the editor where you can type, paste, or upload your text. Clicking the logo in the upper corner opens a few tools to check your work.

Problems will be underlined. Clicking on an underlined word displays options (just like it does in the browser). Click to see more information and it opens an analysis with word options, a rank based on the goals you’ve set, insights, goals, number of alerts, number of premium alerts, a plagiarism tool (premium edition), and a human proofreader (premium).

Insights show stats about your text. It also shows vocabulary (shows the number of unique and rare words) and readability (shows word length, sentence length, and readability score). These are helpful to improve your writing. I like the reading time and speaking time estimates.

Goals allow you to tell Grammarly about your intent, audience, style, emotion, and the domain (choose from general, academic, business, technical, creative, or casual).

Once you’re done making edits you can download, print, or copy your text to the clipboard to be used anywhere you want.

Your new document will now appear in the dashboard where you can edit, download, or delete it.

Installing the Grammarly Apps

In the Grammarly dashboard click Apps to download Grammarly for Office or Windows. Once they’re downloaded, run them the same as any app.

Grammarly for Microsoft Office

The Office app adds Grammarly to Word and/or Outlook. It adds new tools to the ribbon menu with contextual spelling, grammar, punctuation, sentence structure, style, and advanced features (which requires the premium edition).

When you click on the Grammarly icon the errors are highlighted in the text and issues are identified in detail on the right. I had no issues with general performance, but it can sometimes take a few seconds to check your document.

Grammarly for Windows

The Windows app looks and works the same as the online dashboard. It even connects to your account and brings in the documents from your dashboard. This is a great choice if you want to work offline.

Grammarly Pricing

Aside from the free plan, there are four premium plans:

  • Monthly – $29.95 per month
  • Quarterly – $19.98 per month
  • Annual – $11.66 per month
  • Grammarly Business – $10 per month per member

The free plan is great for basic checking such as email, social media, and even blogging. The premium editions are better suited to writing that requires the most professional level of quality possible. The free version does have some good tools, but if you need a premium plan then I recommend the Annual option. Even the Quarterly option is a big savings over the Monthly option.

For more information, visit Grammarly.com.

Ending Thoughts

I use several word processors including Microsoft Word, Google Docs, and WordPress’s built-in editor. Word and Google Docs have tools that underline misspelled and misused words. Google Chrome has those tools and applies them to most editors. Grammarly goes further than that.

Grammarly is an excellent tool for improving your writing quality. It’s easy to make writing mistakes that you don’t notice during the editing process and Grammarly highlights those, drawing attention to them.

Grammarly works great but it’s not perfect. It doesn’t always understand how words are used in web design and development, for instance. And I’m sure there are other industries that it doesn’t understand perfectly. This means there might be times when you disagree with its choices, but it’s still a valuable tool that’s worth using. It can be personalized, which helps a lot too.

I was pleased with the types of errors Grammarly highlighted. It shows misspelled words, repeated words, punctuation, missing words, case, tense, pronoun agreement, etc. Some of these issues require a premium edition to highlight and explain them though.

At the very least, I recommend using the free Chrome extension. It works in your browser, so it applies to anything typed within an editor such as WordPress, newsletters, social media, email, etc. It doesn’t work everywhere though. For example, it doesn’t support Google Drive. The best way to analyze the Google Docs text is to paste it into the Grammarly dashboard editor and then paste it back into Google Docs when you’re done.

Grammarly’s designed for anyone wanting to improve their writing, but shouldn’t be used in place of knowing good grammar. It can’t take the place of a professional editor but it does help by identifying a lot of problems that can easily be missed.

7 Best Company Communication Apps

7 Best Company Communication Apps

Whether you work for a small business with just a few people, or a large corporation with branches in multiple cities, communication is important. Without strong communication between team members, it can be hard to stay focused on a common goal and achieve a high level of customer satisfaction. Fortunately, there are several apps that can streamline your communication efforts.

In this article, we’ll discuss the importance of internal communication for businesses, and talk about how using a communication app can make yours more successful. Then we’ll explore seven of the best company communication apps available.

Let’s get to it!

How a Communication App Can Improve Your Business

A communication app is a platform designed to make it easier for team members to work together. Apps provide a way to centralize information and enable team members to quickly seek additional information or help from others. Some may include other useful features, such as client communication or project management.

When it comes to completing projects successfully, communication is key. Strong internal communication has been shown to help team members stay focused on a common goal, instead of each pursuing their own idea of what the end product should look like. It also helps increase productivity and customer satisfaction.

While email can accomplish some of what a communication app might do, it generally isn’t as efficient. Chatrooms consolidate messages and keep responses in the correct order, making communication more organized and readable than long email threads. Even so, email is still useful for more formal communications, such as client updates.

Additionally, communication apps are useful for teams with remote members. Chatrooms and video conferencing provide fast, real time communication to help remote members feel they’re part of the team. Apps are also useful when people from branches in different cities need to work together to complete a project.

7 Best Company Communication Apps

There are a wide variety of communication apps available, with different features and focuses. We’ve compiled a list a of some of the best, highlighting their unique qualities to help you find the one that best meets your team’s needs.

Let’s take a look!

1. Slack

The Slack website.

Slack is a predominantly chat-based app that was recently acquired by Atlassian of Trello fame. If you were a previous user of their other popular (and now discontinued) tool Hipchat, you might consider looking into Slack instead. It solves many of the problems of email chains by organizing conversations in ‘channels’.

Team members can join or leave channels as they need to avoid receiving irrelevant messages, and easily find old messages for reference down the line. Additionally, Slack enables you to share files, make voice calls, and host video conferences. It also integrates with tools including Dropbox, Google Drive, or even your company’s own software.

Key Features:

  • Creates clear and organized channels you can join or leave at your convenience.
  • Enables you to search messages for relevant information.
  • Provides file sharing capabilities and integration with a wide variety of other platforms.

Price: Free – $15 per month, along with ‘per user’ fees | More Information

2. Basecamp

The Basecamp website.

Providing several communication options in a single app, Basecamp enables you to interact with teammates in a variety of ways. These include Campfire, Basecamp’s real time chatroom, and message boards for organized conversations you can save for future reference. Plus, you can forward emails to the app, and send direct messages to individuals.

Basecamp emphasizes the importance of client communication as well. It enables you to include clients in conversations, and keep them updated via several project management features, including to-do lists, scheduled check-ins, reports, and progress charts. Basecamp will also handle your project calendar and file sharing and storage needs.

Key Features:

  • Provides a vide variety of communication options, and the ability to ‘loop in’ clients.
  • Enables easy progress updates including to-do lists, charts, and more.
  • Includes additional project management features including calendars and file sharing.

Price: $99 per month | More Information

3. Zoom

Zoom's website, featuring two people using a tablet.

If you’d like to have face-to-face conversations with your team rather than use a chatroom, Zoom can provide the next best thing with group video chats. You can host one-on-one conversations or meetings of over 100 people. Private and group chats enable further discussion during conferences.

Plus, Zoom enables screen sharing to make presentations smooth and simple. It works on a variety of devices, including smart phone and tablets. Team members can join conferences with a phone call, and you can still use screen sharing on mobile devices. You can also use cloud recording to save conferences for future reference.

Key Features:

  • Provides high quality video conferencing ideal for teams with remote members.
  • Enables screen sharing on all devices.
  • Offers recording and cloud storage options.

Price: Free – $199.50 per month | More Information

4. Bitrix24

The Bitrix24 website

Bitrix24 not only helps with communication, but also enables task and team member management. It includes both video conferencing and chatrooms for real time communication, as well as the ability to create workgroups for specific assignments. You can pull in emails to create calendar events or tasks, too.

Bitrix24 includes workload management, time tracking, and task boards for managing your team. You can encourage collaboration with calendars, file sharing, and the ability to bring in external users, such as your clients.

Key Features:

  • Includes chat and video conferencing options.
  • Provides team management features such as time tracking and workload management.
  • Enables collaboration with organized schedules, files, and client communication.

Price: Free – $199 per month | More Information

5. Sameroom

Sameroom's Home page.

For those managing multiple teams or working with clients who already have their own internal communication system, Sameroom provides a way to chat without forcing anyone to give up their preferred platform. Instead, Sameroom connects platforms so you can chat with collaborators on other systems.

You can also use Sameroom to connect accounts on the same platform. For example, if you have a Slack channel for a client project, and the client also has a Slack channel for the project, you can connect the two channels so your team and your client’s team can see messages on both channels.

Key Features:

  • Connects chat platforms so you can communicate with other teams without anyone having to switch platforms.
  • Enables connections between different conversations on the same platform.
  • Provides integrations with over 20 chat apps.

Price: Free – $5,000 per month | More Information

6. Asana

Asana

Though generally used as a project management tool, Asana can be adapted for internal communications as well. It enables you to hold group and one-on-one conversations with teammates, and the project boards will help you keep your team in the loop by showing which tasks have been completed.

You can also utilize task comments to inform teammates or ask questions about your progress on specific assignments. This will help you keep communications organized. In Asana you can easily manage your notifications regarding conversations and tasks to avoid receiving irrelevant communications as you would with long email chains.

Key Features:

  • Includes project management features such as project boards that help keep team members in the loop.
  • Provides comments for task-specific chats, and conversations for project-wide chats.
  • Enables you to choose when you receive notifications.

Price: Free – $23.99 per month + per user fees | More Information

7. Wrike

The Wrike website.

Another project management app with communication features, Wrike, enables you to send teammates chats that appear directly in their workspace. This minimizes time spent moving back and forth between sections of the app, and ensures urgent messages are seen and responded to quickly.

In Wrike, you can also add comments directly to images, videos, and documents to provide contextual feedback. You can see your team’s progress on projects with live activity streams, project and team reporting, and workflows. This eliminates the need to ask what tasks have been completed and what still needs to be done.

Key Features:

  • Includes a messaging system that displays chats directly in your workspace for easy access.
  • Enables contextual feedback through comments on tasks.
  • Provides clear updates on project status with reports and workflows.

Price: Free – $24.80 per user, per month | More Information

Conclusion

While email still has a role in the workplace, apps make for stronger communication between team members. The right app can take your business’s productivity and customer satisfaction to new heights by keeping your team focused on a common goal.

In this article, we’ve looked at some of the best company communication apps. Each has unique features to offer, including video chatting with Zoom, integrating client communications with Basecamp, or connecting different apps via Sameroom. You may even find it helpful to combine project management and communication in a single app, such as Asana or Wrike.